Job Details

Request Summary: 132956-1 - Administrative Assistant 3
Location: home office/remote
Estimated start date: 8/14/23
Estimated end date: 6/30/2024 - will extend to 2/28/2025
Daily schedule and OT estimate: 40 hours, 10 hours average OT per week
Workspace type: remote/home office

Job Description:

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Typical Day in the Role

• Typical task breakdown and operating rhythm
• Interaction level with sponsor/team
• Change for extension later - Y/N
• Expected working hours
• Location Requirements & HTX Details
• Workspace type (space confirmed?)
• Explain seat fee exemption
• Must be assigned if onsite more than 60% of time

• Typical task breakdown and operating rhythm - a lot of meetings with stake holders, planning meetings, managing calendar of sponsor, work and coordinate with offsite meetings, planning for travel for team (candidate will not be traveling), work with PowerPoint frequently.
• Interaction level with sponsor/team - high engaged
• Chance for extension later? - full 18 months
• Expected working hours - 40 hours, 10 hours OT per week
• Location Requirements & HTX Details - remote, can work there time zone unless there are some meeting scheduled

• Competitive market comparison
  • Example: There are 4500 PMs in Seattle area and 3000 FTEs while the remaining are temp roles, so it will be critical for you to move quickly on top candidates as this is a competitive skillset right now.
• What makes this role interesting?
• Team Culture
• Unique selling points
• Value added or experience gained

• What makes this role interesting? Work with open AI and chat GPT which is majority of the focus around how we can continue to leverage AI capabilities to support our delivery folks our frontline folks and how we can continue to come up with new innovative solutions in that space.
• Team Culture - collaborative team, positive team, very engaged
• Unique selling points - closely work with Open AI and chat GPT
• Value added or experience gained - collectively working with leaders on the team as well as working across the boundary teams helping to to address and be able to to set up those impromptu meetings

• Years of Experience required
• Degrees or certifications required
• Disqualifiers
• Best vs. average
• Performance indicators

• Years of Experience Required - 5-7 years of experience in EA
• Degrees or certifications required - Bachelors degree of related field
• Disqualifiers - n/a
• Best vs. Average - very solid EA experience, working in tech before, loves innovation.
• Performance indicators - effective in responses, quality of work

• Top 3 must-have hard skills (no soft-skills)

• Level of experience with each (years)
• Stack-ranked by importance

1. PM type mindset - ability to drive progress in next steps 5-7 years
2. Calendaring up to 4-5 days in advance 5-7 years
3. PowerPoint 5-7 years