Job Details

Seattle Central College is looking to hire an Executive Assistant in President's Office.

The salary range for this position is $70,563 - $97,444 annually (depending on experience).

Opportunity is open until filled, first review of materials will begin May 5 th , 2025.

Position Summary

Under the supervision of the President, the Executive Assistant serves as the intermediary between the President and the greater college community, providing confidential and comprehensive administrative support to the President.

Responsibilities include but are not limited to: managing the operations of the President's Office, composing correspondence, scheduling, room scheduling, and compiling and preparing reports; developing, monitoring, and maintaining budgetary and financial records/files; creating and maintaining spreadsheets as well as establishing and maintaining manual and electronic database files; responding to in-person and telephone inquiries.

This position may supervise exempt, classified, student, and temporary employees as well as volunteers.

This position is Full-time, working 40 hours per week, Monday through Friday, primarily 8AM to 4:30PM.

This position works a hybrid schedule of both remote and on-site work.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Promotional Opportunities
• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Transportation benefits
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What you will be working on:

• Administrative Suite Management

Supervision of the Administrative Assistant 4 (AA4)

• Directing work and advising the AA4 in their role at the front desk of the Admin Suite.
• Managing front desk coverage and schedules.
• Responding to emergency situations and providing training as necessary.
• Manage the operations of the President's Office, an office of 30 people.
• Provide professional and accurate customer service either in person, over the phone and/or in writing.
• Compile information: review and edit a variety of documents; prepare and send correspondence on behalf of the President's Office including cross-college communications including hosting a monthly college-wide Town Hall.
• Create and maintain spreadsheets as well as establishing and maintaining manual and electronic database files.

Direct President Support

• Provide confidential and administrative support to the President.
• Including, but not limited to written correspondence, recording minutes, transcriptions, editing, etc.
• Manage the President's calendar: appointments, conferences, meetings, retreats and other travel commitments.
• Exercise signature authority on administrative correspondence and contracts.
• May represent and/or communicate on behalf of the President at meetings and conferences.

Financial Management and Budget Preparation

• Prepare and assist in the preparation, compilation, and coordination of reports for financial, purchasing, inventory, and personnel records for President's Office.
• Monitor and maintain budgets and expenditures; evaluates costs for expenditures.
• Manage and reconcile department credit cards, including the President's Discretionary card and Foundation credit card.
• Complete all travel related documents for the President.
• Complete finance and payroll documents using electronic approval process.
• Manage time and leave for President's direct reports, as well as personal services contracts and stipends for President's Office.

President's Office Liaison

• Serve as liaison between the President's Office to the Seattle Colleges internal community, the State Board as well as the public.
• Serve on the Washington Association of Community and Technical Colleges President's Assistants' Professional Group.
• Use sound judgment to respond verbally and/or in writing to requests regarding institutional and administrative policies, guidelines, and procedures and effectively resolve such inquiries in a manner consistent with the College mission, values, and policies.
• Facilitate, support and coordinate presidential campus committees such as College Council and hiring committees.
• Manage President's Office events and events supported by the President's Office
• Coordinate facilities reservations, refreshments requests, catering, travel and other event arrangements for on and offsite events and meetings.
• Some of these may include but are not limited to: President's Day, Employee Service Awards, Board of Trustees meetings, District-wide Management meetings, President's Cabinet, Executive Team, and other ad-hoc committees.
• Coordinate various standing processes, including the President's portion of the tenure process, exempt evaluation process for the President's direct reports, the College Council application process, exempt contract renewal, Student Conduct appeals, emergency service planning etc.
• Take initiative to troubleshoot and resolves concerns and/or claims on behalf of the President.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor's degree in fields related to Business Administration OR any combination of relevant education, training and experience that indicate successful performance of the essential elements of the position.
• Four (4) or more years of increasingly responsible administrative experience, secretarial functions, and professional support.
• Demonstrated excellence in written and verbal communications skills.
• Demonstrated experience in providing culturally and equity responsive service to underrepresented, marginalized and vulnerable populations
• Demonstrated problem-solving and organizational skills, including project management skills
• Demonstrated experience working with technology and ability to adapt to new systems including strong computer skills in Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, etc.
• Demonstrated ability to work and carry out multiple assignments under pressure with short deadlines and/or frequent interruptions or distractions.
• Demonstrated ability to exercise effective discernment and judgment in handling sensitive and confidential information.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance .

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.