Job Details

TITLE: Human Resources Coordinator (12-month/year-round position)

SALARY: $55,000-70,000/year - based on education and experience / to be approved by the Board of Education

Benefits

• 15 Paid Sick Days per Full Fiscal Year
• 3 Paid Personal Days per Full Fiscal Year
• 10 Vacation Days per Full Fiscal Year
• IMRF Retirement Plan
• Health/Dental/Vision Insurance Plan
• Life Insurance
• Flexible Spending Account Option
• Employee Assistance Program
  
  

• Bachelor's degree in business, communications or human resources preferred.
• A minimum of 2 years experience and a demonstrated track record of accomplishments in human resources or a related position.
• Exceptional computer skills and knowledge of software products such as Google Docs, Excel and Word.
• Effective communication skills.
• Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical.
  
  

• Maintains employment application system, including posting job vacancies.
• Verifies licensure for new licensed staff and monitors expiration dates for current staff.
• Creates salary and benefits estimates for licensed applicants per the collective bargaining agreement.
• Coordinates onboarding for new employees and substitute teachers.
• Assists with health and life insurance enrollment for new staff members and changes for current staff members.
• Assists in managing the processing of all resignations, retirements and terminations.
• Maintains locked confidential personnel files on all certified and non-certified employees, in a well-organized, orderly fashion.
• Maintains records of all evaluations and disciplinary action.
• Maintains the Absence Management System for employees and substitutes.
• Ensures that all employee handbooks and job descriptions are current.
• Assists with reduction in force/staff initiatives as well as releases and transfers, including the Senate Bill 7 Annual Reports.
• Assists in managing the staff database and all seniority lists, coursework additions and transcripts.
• Maintains necessary documents, files and records for the purpose of providing up-to-date references and audit trail for the ROE Compliance Audit.
• Coordinates accident reporting procedures for all district staff members.
• Coordinates with the Worker's Compensation adjusters on work related injuries.
• Coordinates Worker's Compensation benefits with payroll benefits for injured employees.
• Processes and maintains OSHA reporting and logs.
• Coordinates the FMLA leave of absence process.
• Collaborates with and assists the business services director on the payroll process and maintaining the payroll system.
• Coordinates the property, liability and auto insurance renewal process.
• Files claims associated with property damage, liability claims, or bus accidents.
• Acts as the district's Freedom of Information Act (FOIA) Officer.
• Ensures all staff are current with requirements related to certification and mandated staff training.
• Prepares and files federal, state and district reports, including all staff related reporting to the Illinois State Board of Education
• Responds to inquiries (including telephone calls) from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Assists with the security access system.
• Maintains the district's Approved Provider status for professional development, including maintaining documentation for the ROE audit.
• Assists with tracking, recording and distributing professional development documentation for staff.
• Reports regularly to the superintendent on any developments or problems within the district coming to his/her attention and requiring the superintendents' awareness or action.
• Establishes and maintains cooperative working relationships with others.
• Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school.
• Performs other related tasks as assigned by the superintendent.
• Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district.