Job Details

• Leads daily purchasing operations and drives the development of strategic policies, workflows, and tools to enhance efficiency, consistency, and overall effectiveness
• Assists school and district leaders with procurement planning to align with timelines and objectives, and advises staff on procurement laws to ensure regulatory and operational compliance
• Identifies and implements cost-saving strategies through vendor negotiations, pricing analysis, and leveraging cooperative purchasing agreements to maximize value and efficiency
• Manages competitive procurement processes, from bid development to evaluation, ensuring clarity, compliance, and fair selection
• Supports the Business Services Leadership Team, contributing to a collaborative culture aligned with district goals
• Ensures the accuracy and integrity of the vendor database and provides guidance to vendors in understanding and navigating district procurement processes and opportunities
• Oversees the purchase requisition process, ensuring accuracy, proper funding approvals, and timely renewal of contracts and blanket purchase orders aligned with the fiscal year
• Designs and delivers procurement, travel, and contract training for staff and administrators
• Manages contract review and updates, ensuring accuracy and alignment with district needs
• Ensures timely reporting of board documents, including contracts, surplus declarations, and interlocal agreements
• Administers the district credit card program, including policy development, usage monitoring, and spending limits
• Conducts periodic audits of small and attractive items and coordinates tracking efforts to ensure accuracy, accountability, and compliance
• Oversees risk management activities, including safety, WA State Department of Labor & Industries (L&I) claims, and Risk Pool reporting and representation
• Researches procurement requirements and supports the development and revision of board policies and administrative procedures to ensure alignment with current laws and best practices
• Prepares documentation for public records requests and supports special projects
• Participates in staff and department meetings
• Works collaboratively within the professional learning community of the school and district
• Performs other duties as assigned
• Reports to work with regular and reliable attendance and punctuality
• Upholds board policy, district and building policies and goals

Minimum Qualifications:

• Associate degree in Accounting, Business Administration, Public Administration, or a closely related field
• Four (4) years of progressively responsible procurement or purchasing experience
• Minimum of (1) year of experience in a lead, supervisory, or coordination role

Preferred Qualifications:

• Bachelor's Degree in Accounting, Business Administration, Public Administration, or a closely related field
• Public sector procurement experience within a school district, municipality, or other state agency
• Possession of Washington Association of School Business Officials (WASBO) certification, reflecting professional expertise and commitment to excellence in school business operations