Job Details

Posting Details

Posting Details

Position Title
Assistant Payroll Manager

Posting Number
2025027EP

Position Information

Classification Title
Asst Payroll Manager

Working Title
Assistant Payroll Manager

Classification Code
2012

RCW Exemption Criteria
17 - Managerial

EWU Position Number
E99297

CUPA Code
No Match

FLSA
Exempt - Administrative

Bargaining Unit
None

% Full Time
100

Salary / Wage Range
AE - 111

Salary Information

$71,225 up to $99,877. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Anticipated Start Date
As soon as possible

Term of Appointment
12 months per year

Location
Cheney campus

County
Spokane

Project Description

Project Duration

Background Check
Yes - Both

Responsible HR User
Kenlyn Mackey

Responsible HR User Email address
...@ewu.edu

Position Details

Job Summary

Eastern Washington University (EWU) invites applications for the position of Assistant Payroll Manager. This full-time, administrative exempt role is integral to ensuring the timely payment and accurate reporting of compensation for all university employees. Reporting directly to the Payroll Manager, the Assistant Payroll Manager will lead and mentor a dedicated payroll team, uphold and document internal controls and payroll procedures and contribute to the continuous improvement of payroll processes.

Key Responsibilities:

• Team Leadership & Supervision: Oversee and guide payroll fiscal staff, fostering a collaborative and supportive team environment.
• Payroll Processing & Compliance: Assist in the preparation and processing of payroll, ensuring adherence to university policies and applicable state and federal regulations.
• Documentation & Internal Controls: Develop and maintain comprehensive documentation of payroll procedures and internal controls to ensure consistency and compliance.
• Training & Development: Provide ongoing training and professional development opportunities for payroll staff to enhance skills and knowledge.
• Problem Resolution & Support: Address and resolve payroll-related inquiries from employees and departments, ensuring timely and accurate responses.

The salary range for this position is $71,225 up to $99,877. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: .

About Eastern Washington University

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '24-'25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Equal Opportunity Statement

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment

• During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
• All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
• This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment
• After starting employment, employees will complete required training. In person and Zoom training opportunities will be posted on InsideEWU and are listed on the Human Resources webpage at .

Physical Demands

If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Kenlyn Mackey at ...@ewu.edu.

Pre-Placement Physical
No

Hearing Test
No

Medical Monitoring Post Hire
No

Protective Equipment

University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or a closely related field
• Progressive responsibility in payroll processing or related field
• Ability to lead, guide, direct and develop departmental staff
• Ability to document procedures and internal controls
• Demonstrate and foster a culture of ethical leadership and encourage a supportive team-orientated work environment
• Excellent interpersonal and written communication skills
• Attention to detail and ability to manage multiple projects within established deadlines
• Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, our students, faculty, staff and the public.

Preferred Qualifications

We highly encourage you to apply even if you do not have some (or all) of the preferred experience below:

• Master of Business Administration, Certified Payroll Professional (CPP) or equivalent
• Specific experience working in the payroll operations of a college or university environment
• Extensive hands-on system administration experience with Ellucian Banner HR/Payroll module or similar ERP system
• Three years combined experience in payroll processes, automated ERP payroll processing, payroll deduction reporting and payroll account analysis for a large corporate or government entity

Other Skills and Abilities

Work Schedule Type
Regular

Work Schedule

The position is officially located on our Cheney campus with typical office hours of 8:00 a.m. to 5:00 p.m.

Posting Date
05/15/2025

Open Until Further Notice
No

Closing Date

Screening to Begin
Immediately

Special Instructions to Applicants

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications (and preferred qualifications, if applicable). It is preferred that you provide that information in a bulleted list or within a table within your cover letter.

2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).

3. Complete the online application form and respond to the online questions, if applicable.

4. Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?

Application Types Accepted
Profile

Job Duties

% of Time
65

Responsibility / Duty

Directing and Supervision of Payroll Staff Operations

• Provide general supervision of fiscal staff
• Manage professional development of fiscal staff
• Responsible for training, with hands on work, and inventory development of staff abilities
  • Develop training system (curriculum)
  • Cross-training of staff
• Develop and maintain a critical task list of primary and secondary designees
• Develop forward-looking plans for the management of critical timelines and due dates
  • Give adequate time for necessary research and performance
• Maintain payroll cycle knowledge
  • Serve as backup for payroll staff during absences or peak data entry periods
• Collaborate with Payroll Manager on an ongoing basis
  • Coordination of critical tasks and due dates
• Provide review on reconciliation of the general ledger and vendor feeds
• Interview and recommend selection of applicants, conduct performance evaluations and take corrective action if needed

Essential Function Indicator
Yes

% of Time
20

Responsibility / Duty

Procedure Management, Documentation and System Administration

• Participate in testing system upgrades and new software applications
• Participate in system setup of deductions, earn codes, etc.
  • Updates to statewide feeds, vendor feeds, other reporting needs
  • Document feeds, write queries and reports, reduce reliance on IT
  • Manage coordination of interfaces with third-party systems
• Document and maintain internal procedures manual and outward facing procedures
• Document and maintain internal controls

Essential Function Indicator
Yes

% of Time
10

Responsibility / Duty

Research and Reporting

• Interpret and apply guidance from outside sources related to payroll requirements
• Provide review of quarterly reporting, including tax and benefit remittance
• Assist with information to external auditors regarding payroll related activity

Essential Function Indicator
Yes

% of Time
5

Responsibility / Duty

Special Projects

• Prepare year-end closeout activities and payroll disclosures for financial statements
• Work on other projects as assigned

Essential Function Indicator
Yes