Job Details

Judicial Proceedings Clerk

This recruitment will be used to fill up to two positions working 37.5 hours per week each. The position allocated to this class is responsible for performing specialized clerical work in the Spokane County Clerk's Office by processing and maintaining all Superior Court legal court records and representing the County Clerk in Superior Court hearings. This position is under the general direction of the County Clerk or designated supervisor. The position allocated to this class is responsible for the accurate, complete and timely processing, imaging and maintenance of official court records, and to complete mandated responsibilities as determined by statute in court. Including proper care and custody of exhibits, maintaining minutes, recording of hearings, and keeping an accurate and permanent official court record prior to, during and after court involvement of cases.

WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the 1553 Collective Bargaining Agreement (CBA) submitting applications between 10/14/25 and 10/21/25. First consideration will be given to applicants working in the Court Clerk's office in a position covered by the 1553 CBA; second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to all other applicants, including the public.

TOTAL COMPENSATION: $55,735 - $77,625 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

• Attends Court proceedings as directed by the Clerk, or designated supervisor, to record hearings if needed, complete accurate minutes, and mark and record status of exhibits to ensure safekeeping of all exhibits and documents.
• Prepares, processes, and enters with State-issued codes all legal documents filed into the statewide and county document management systems, and schedules court hearings, when necessary; all within mandated timelines.
• Processes and enters all types of protection orders, ensuring law enforcement has been accurately notified. Assists the public in person and telephonically with general directions and provides copies when necessary.
• Receives, processes, and issues legal documents such as warrants, bonds, and summons.
• Reviews and makes decisions on all electronic filings to include rejecting, routing, or filing. Provides experienced support regarding questions with electronic filing by the public and other agencies.
• Reviews, prepares, and scans documents into the Imaging system, and indexes and links them to state and county document management systems; and ensures the image is accurate as the permanent official court record, wherein the integrity of the image must be maintained in perpetuity.
• Creates and maintains records, updates the court database with pleas, dispositions, sentences, and motions.
• Prints, faxes, and distributes images and/or documents as required to various county, state departments, and agencies, ensuring the safekeeping of confidential court records.
• Enters and processes all appeals from courts of limited jurisdiction, appeals to courts of higher jurisdiction, and changes of venues to other counties.
• Completes projects such as assuring quality control of filed documents, clerk's dismissal, and other duties as assigned.

Minimum Requirements

• High school diploma or GED equivalent.
• One (1) year of experience at a level equivalent to an Administrative Support Specialist 3. Legal Secretary, or Paralegal in a related work area.
• Can substitute for up to two (2) years of other clerical work.
• Two (2) years of education (AA or Bachelor's) may be substituted for the general clerical work experience.

Selection Factors

• Knowledge of the legal terminology and the court procedures of the Superior Courts as they relate to judgments, processing all pleadings and Juvenile Court procedures.
• Knowledge of current laws, RCW, Court Rules, General Rules, Local Court Rules, and Washington Administrative Code governing the office of the County Clerk and the specific court area.
• Knowledge of domestic relations court methods, forms and techniques.
• Knowledge of technical methods used in image processing.
• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work directions.
• Skilled in the use of personal computers, software and equipment related to performing the required duties.
• Ability to understand and execute oral and written instructions and to apply available guidelines to various situations.
• Ability to deal effectively and maintain good working relationships with supervisors, co-workers, the Court, other departments, and the public.

Spokane County Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

• Spokane County Observed Holidays Up to 10 (ten) paid holidays are observed by Spokane County.
• PTO Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.
• Vacation For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).
• Sick Leave Sick leave is earned at 1 day per month and can be taken as the days are accumulated.
• Other Leaves Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

• Medical Insurance Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month). 2024 Rates: Premera Employee Only: $38.04 per month Employee & Spouse: $149.52 per month Employee & Family: $209.60 per month Employee & Child(ren): $136.16 per month Kaiser: Employee: $35.92 per month Employee & Spouse: $140.56 per month Employee & Family: $196.06 per month Employee & Child(ren): $128.58 per month
• Dental Insurance Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. 2024 Rates: Delta Dental Willamette Dental Employee: $5.74 per month Employee: $5.98 per month Family: $11.48 per month Family: $11.96 per month
• Group Life Insurance The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.
• Long Term Disability Coverage Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

• Retirement Plan (401a) Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.
• Additional Retirement Plan Option (457b) Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.