Job Details
Administrative Assistant 3
2025-11-23 State of Washington Airway Heights,WA
Description:
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As an Administrative Assistant 3, some of your duties will include:
What we need (required qualifications):
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
This position is not allocated for telework.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the ' web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email ...@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-###-####.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 07-21-2025
01
Are you willing to work in an adult male correctional facility/environment in close proximity to incarcerated individuals?
02
Do you have a high school diploma or GED?
03
Do you have three (3) years work experience in progressively responsible office/clerical, secretarial, book-keeping, accounting, or general administration work?
04
If you answered yes to the previous question, please provide information on where you obtained this experience. Include employer and dates employed. If you answered no, you may type NA.
05
Which of the following best describes your work experience using a computer as a major tool for performing tasks such as scheduling appointments using electronic calendars, creating documents using word processing software, entering data into a database or spreadsheet?
06
Which of the following best describes your work experience using Microsoft Word, Excel and Power Point?
07
Which of the following best describes your work experience in preparing written business correspondence?
08
Which of the following best describes your secretarial experience performing tasks such as: representing your supervisor in management-level meetings, managing calendars for a supervisor, coordinating and leading meetings, prioritizing work to meet deadlines, taking minutes at management-level meetings, making travel arrangements for others, and serving as a liaison between staff and your supervisor?
09
How many words per minute (WPM) are you able to type?
10
Which one of the following best describes your highest level of Microsoft Office Suite skills?
11
Do you have experience in providing confidential, clerical support and functions with the ability to meet deadlines in a stressful situation?
12
If you answered yes to the previous question, please provide information on where you obtained this experience. Include employer and dates employed. If you answered no, you may type NA.
13
Do you have previous experience in a Corrections environment/facility?
14
If you answered yes to the previous question, please provide information on where you obtained this experience. Include employer and dates employed. If you answered no, you may type NA.
15
If hired for this position, will you require employer sponsorship, either now or in the future?
16
If hired for this position, do you currently possess required documents to allow you to legally work within the United States? (The below link lists acceptable documents:
Required Question
Salary: $4,632.00 - $6,200.00 Monthly
Location : Spokane County - Airway Heights, WA
Job Type: Full Time - Permanent
Job Number: 2025-08260
Department: Dept. of Corrections
Division: Prisons - AHCC
Opening Date: 11/21/2025
Closing Date: 12/7/2025 11:59 PM Pacific
Description
Administrative Assistant 3 | Associate Superintendent
Full Time | Permanent
Location: Airway Heights Corrections Center | Airway Heights, WA
Salary Range: $4,632 - $6,200 Monthly
This position is represented by the Teamsters 117 bargaining unit.
Are you an organized, detail-oriented, and dependable team player looking to make a difference in public service? If so, consider joining the Airway Heights Corrections Center (AHCC) as an Administrative Assistant 3 (AA3) for one of the Associate Superintendents.
As the Administrative Assistant 3, you'll provide executive-level administrative and technical support to ensure efficient management of communications, documentation, and institutional records for the Associate Superintendent's Office. In this key role, you'll maintain confidentiality, streamline workflows, and promote organizational excellence aligned with the Department of Corrections' mission to improve public safety by positively changing lives.
The candidate of choice will use their strong communication and writing skills to coordinate operational memos and correspondence, while confidently engaging with leadership at all levels. Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote, and Visio) will help you organize and enhance daily operations. Reporting to the Associate Superintendent, you'll perform executive administrative functions requiring professionalism, accuracy, and discretion.
The ideal candidate is a motivated self-starter who thrives in a dynamic environment, values integrity and confidentiality, and takes pride in delivering high-quality work. If you're ready to make an impact, build systems that matter, and support a mission-driven team-we'd love to have you join us!
A completed application packet will include:
- A cover letter regarding your interest in this position with our agency
- A detailed resume
- Three professional references
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As an Administrative Assistant 3, some of your duties will include:
- This position represents the Associate Superintendent goals/interests and provides interpretation and/or explanation of DOC/AHCC policies and viewpoints.
- Provides confidential administrative, secretarial support and office management functions to the Associate Superintendent of operations.
- Prioritizes, coordinates, and monitors complex work assignments or projects assigned to the executive team.
- Schedules appointments/meetings, maintains calendar, and conference rooms and organizes daily duties to ensure deadlines are met
- Uses intermediate skill of computer programs to include MS Word, Excel, PowerPoint and all applicable DOC programs.
- Maintains inventory for the ICP cabinets, updates EMP manuals and assists during ICP activation
- Participates on facility wide programs and committees.
- Completes NCIC requests, prepares for audits, Critical Incident Reviews, arranges travel and distribution of assignments.
- Maintains the Approved Facility Access Log.
- Ensures quarterly reports are completed and submitted on time.
- Coordinates, tracks and distributes facility cell phones.
- Assists other clerical staff during peak periods.
- Manages and reports staff attendance.
What we need (required qualifications):
- High School Diploma or Equivalent
- Three years of increasingly responsible office experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
- Strong organizational skills and the ability to prioritize work and work independently
- Ability to maintain strict confidentiality and meet deadlines in stressful situations
- Computer proficient/knowledge to include but not limited to work, excel and PowerPoint
- Strong written and verbal communication skills at all levels
- Skilled in English grammar, punctuation, and use of vocabulary
- Proficiency utilizing business analytics and data visualization tools such as: Tableau, Microsoft Power BI, Looker or similar platforms
- Ability to type 40 per minute
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
- This recruitment may be utilized to fill more than one position.
- Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references. - A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and Until this documentation is provided, you will not be selected to move forward in the hiring process.
- DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit
This position is not allocated for telework.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the ' web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email ...@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-###-####.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 07-21-2025
01
Are you willing to work in an adult male correctional facility/environment in close proximity to incarcerated individuals?
- Yes
- No
02
Do you have a high school diploma or GED?
- Yes
- No
03
Do you have three (3) years work experience in progressively responsible office/clerical, secretarial, book-keeping, accounting, or general administration work?
- Yes
- No
04
If you answered yes to the previous question, please provide information on where you obtained this experience. Include employer and dates employed. If you answered no, you may type NA.
05
Which of the following best describes your work experience using a computer as a major tool for performing tasks such as scheduling appointments using electronic calendars, creating documents using word processing software, entering data into a database or spreadsheet?
- I have less than 6 months of this work experience.
- I have 6-11 months of this work experience.
- I have 12-23 months of this work experience.
- I have 24-35 months of this work experience.
- I have 36 months or more of this work experience.
06
Which of the following best describes your work experience using Microsoft Word, Excel and Power Point?
- I have less than 6 months of this work experience.
- I have 6-11 months of this experience.
- I have 12-23 months of this experience.
- I have 24-35 months of this experience.
- I have 36 or more months of this experience.
07
Which of the following best describes your work experience in preparing written business correspondence?
- I have little or no experience in this.
- I have reviewed professional or legal business documents as a regular part of my work duties.
- have drafted and reviewed professional or legal business documents as a regular part of my work duties for at least one (1) year.
- I have been solely responsible for developing, editing, and presenting professional or legal business documents including official letters, reports policies and procedures as a regular part of my work duties for at least one (1) year.
08
Which of the following best describes your secretarial experience performing tasks such as: representing your supervisor in management-level meetings, managing calendars for a supervisor, coordinating and leading meetings, prioritizing work to meet deadlines, taking minutes at management-level meetings, making travel arrangements for others, and serving as a liaison between staff and your supervisor?
- I have less than 6 months of this work experience.
- I have 6-11 months of this experience.
- I have 12-23 months of this experience.
- I have 24-35 months of this experience.
- I have 36 months or more of this experience.
09
How many words per minute (WPM) are you able to type?
- 30-39 WPM
- 40-49 WPM
- 50-59 WPM
- 60 or more WPM
10
Which one of the following best describes your highest level of Microsoft Office Suite skills?
- I do not have enough skills to meet the definition of the Basic level below
- BASIC: create, format, edit, print, and save documents.
- INTERMEDIATE: use mail merge functions and create columns and tables.
- ADVANCED: create and add graphics/charts, and convert/transfer/import data from different programs.
11
Do you have experience in providing confidential, clerical support and functions with the ability to meet deadlines in a stressful situation?
- Yes
- No
12
If you answered yes to the previous question, please provide information on where you obtained this experience. Include employer and dates employed. If you answered no, you may type NA.
13
Do you have previous experience in a Corrections environment/facility?
- Yes
- No
14
If you answered yes to the previous question, please provide information on where you obtained this experience. Include employer and dates employed. If you answered no, you may type NA.
15
If hired for this position, will you require employer sponsorship, either now or in the future?
- Yes
- No
16
If hired for this position, do you currently possess required documents to allow you to legally work within the United States? (The below link lists acceptable documents:
- Yes
- No
Required Question