Job Details

Administrative Assistant 2

As the Administrative Assistant 2 for External Affairs & Government Relations, you will provide direct administrative support to the Director of Federal Relations, Director of Health Sciences Policy and Advocacy, and Assistant Director of Federal Relations. You will serve as the primary administrative point of contact, and handle complex and confidential matters involving external constituencies, including Washington State University (WSU) units across Pullman and statewide, as well as federal, state, county, and local government agencies, and the broader community.

Your role supports the Directors and Assistant Director across a wide range of responsibilities tied to the operations and initiatives of the federal relations and health sciences policy office. Your key duties include scheduling and coordinating congressional visits, preparing briefing materials, managing calendars and travel logistics, and tracking follow-up actions from stakeholder engagements. You also assist with organizing meetings, drafting correspondence, and maintaining accurate records of policy-related activities. Success in this position requires a high level of professionalism, sound independent judgment, discretion, and strong organizational skills in a fast-paced and dynamic environment.

This position can be located in Spokane, WA or Pullman, WA.

This is a full time (100% FTE), permanent position. This position is overtime eligible. Monthly Salary: $3,665 to $4,882 | Range 41 Steps A - M. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver.

Required Qualifications:

• High school diploma or equivalent AND two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1. Equivalent education/experience.
• Proven ability to work effectively with individuals from a wide range of backgrounds, fostering respectful and collaborative relationships.
• Professional experience demonstrating the ability to thrive under pressure in a dynamic, fast-paced environment; proactively organize and prioritize multiple tasks and projects with precision; adapt to interruptions while consistently meeting deadlines and delivering high-quality service to a diverse range of constituents.
• Demonstrated skills in organizing and articulating ideas through both oral and written communication, with experience composing and refining professional correspondence and documentation.
• Must have, or be able to obtain by time of hire, a valid driver's license and meet requirements in accordance with SPPM 7.10 and departmental driving standards.

Preferred Qualifications:

• Experience providing complex administrative oversight and assistance to an office, preferable in a higher education, public sector or government relations environment, and ability to work well as part of a team.
• Work experience that demonstrates competency, proficiency, and accuracy using software programs including Microsoft Word, Excel, PowerPoint, Outlook and Teams.

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-###-#### (v), Washington State TDD Relay Service: Voice Callers: 1-800-###-####; TDD Callers: 1-800-###-####, 509-###-####(f), or ...@wsu.edu.

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.