Job Details
Administrative Assistant 3
2026-01-06 State of Washington Spokane,WA
Description:
Duties
Required Qualifications:
High school diploma or GED; AND
Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR
Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement.
Must be extremely organized and able to multitask
Preferred/Desired Qualifications:
Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office.
Supplemental Information
Special Requirements/Conditions of Employment
The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation.
Information obtained from background checks will not necessarily preclude employment.
In addition, you must:
Interested candidates may apply by submitting the following items:
Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion.
The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.
The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-###-####.
For questions regarding this recruitment announcement, email us at or call 360-###-####.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 07-21-2025
01
Are you a current WSGC employee?
02
What is your highest level of education?
03
Select the answer below that best describes your experience providing progressively responsible office, secretarial, or general administrative work. Your selection must be supported by the information provided within your application - Work Experience
04
Select the answer below that best describes your customer service experience in an office setting (as first point of contact, meeting and greeting stakeholders, and answering incoming calls). Your selection must be supported by the information provided within your application - Work Experience
05
Please describe your experience performing confidential administrative support, including maintaining calendars/schedules, arranging meetings/appointments, preparing reports & correspondence, making travel arrangements, etc.
06
Please describe how you organize your workspace, and what strategies you employ to maintain a professional and organized office environment that is welcoming to staff and the public.
07
As it pertains to your experience, please describe a time where you had to multi-task, prioritize work for yourself and others, handle short deadlines, and work independently in a complex and fast-paced environment. If you do not have this experience, please put "N/A" in the box below.
08
Which of the following best describes your experience proofreading, editing, reviewing, and evaluating documents in a professional capacity?
09
Please describe your experience working with Microsoft Office 365 products. Include in your response your level of proficiency with each Microsoft Office 365 product, the employer in which you used these products and in what capacity. If you do not have this experience, please put "N/A" in the box below.We are interested in learning about your level of proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, and TEAMS.
10
Please describe your experience maintaining electronic and paper records. If you do not have this experience, please put "N/A" in the box below.
11
This position requires working onsite and in-person at our Spokane office. Are you willing and able to be in our Spokane office on a daily basis?
12
This position necessitates travel throughout Washington state, including overnight stays, for the purpose of transporting agency vehicles to various units, attend meetings, and attend training. Is this something that you are willing and able to do as part of the AA3 duties?
13
As part of the pre-employment process, are you willing and able to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting?
14
I hereby state, by selecting yes, that the information within this application and the supplemental questionnaire is correct. I understand that any misrepresentation or omission of any information will result in my disqualification from consideration for employment or, if employed, my dismissal. I understand that this application is not a contract, offer, or promise of employment.
15
How did you learn of this job opportunity?
16
If you selected "other" or "Employee Referral" above, please list where or who informed you about this employment opportunity.
Required Question
Salary: $3,925.00 - $5,137.00 Monthly
Location : Spokane County - Spokane, WA
Job Type: Full Time - Permanent
Job Number: 25-WGS-09
Department: Gambling Commission
Division: Regulation
Opening Date: 12/12/2025
Closing Date: 1/16/2026 11:59 PM Pacific
Description
The agency reserves the right to make a hiring decision at any time after the initial screening date of January 2, 2025. It is in the applicant's best interest to submit materials before the initial screening.
Are you organized, detail-oriented, and motivated with a knack for critical thinking? If so, we have an exciting opportunity for you!
We're seeking a dedicated, proactive professional to fill our office Administrative Assistant 3 position providing high-level administrative and technical support to key leaders in our Enforcement and Operations Division. This full-time position is located at our office in Spokane, Washington.
In this position you'll have the opportunity to take the reins on a variety of important responsibilities, acting on supervisors' behalf for confidential matters and managing personnel, fiscal, and administrative tasks. You'll also be interfacing with the public and supporting field staff throughout the state while managing unit expenditures and budgets. If you love a challenge and the opportunity for growth and development, then this is the job for you!
The is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses.
Why Join Our Team: We are a small agency with approximately 120 employees and are committed to equity, diversity, and inclusion, fostering an inclusive work environment.
As a Washington state agency, we offer:
- that bring together groups of employees with a common interest or characteristic.
- Professional development opportunities.
- Educational and career development aid.
- eligibility.
- A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.
Duties
- Coordinate daily office operations, provide administrative and secretarial support
- Create and maintain division databases
- Create and coordinate training for units, divisions and agency staff
- Maintain current agency policies
- Manage purchasing and budget for the division
- Coordinate travel for division staff
- Serve as an evidence officer for the Spokane office
- Serve as ACCESS Terminal Agency Coordinator
Required Qualifications:
High school diploma or GED; AND
Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR
Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement.
Must be extremely organized and able to multitask
Preferred/Desired Qualifications:
- Demonstrated experience coordinating office operations, managing travel arrangements and payment
- Demonstrated experience working with multiple supervisors and units and balancing conflicting priorities
- Experience with record keeping, bookkeeping, or budget monitoring
- Experience with planning, coordinating, and organizing projects and assignments
Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office.
Supplemental Information
Special Requirements/Conditions of Employment
The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation.
Information obtained from background checks will not necessarily preclude employment.
In addition, you must:
- Be eligible to work in the United States.
- Maintain a Driver's License valid in Washington State.
- Not serve as an officer or manager of any corporation or organization that conducts a lottery or gambling activity, including tribal gaming activities.
- Refrain from gambling in tribal gaming activities and all gambling licensed activities.
Interested candidates may apply by submitting the following items:
- A complete application.
- Introductory letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
- Provide at least three (3) professional references with current contact information as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
- NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. References are typically contacted after interviews.
- Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
- Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
- Specifically include all your work experience doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion.
The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.
The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-###-####.
For questions regarding this recruitment announcement, email us at or call 360-###-####.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 07-21-2025
01
Are you a current WSGC employee?
- Yes
- No
02
What is your highest level of education?
- High School Diploma or GED
- Some College
- Associate's degree
- Bachelor's Degree or higher-level degree
- None of the above
03
Select the answer below that best describes your experience providing progressively responsible office, secretarial, or general administrative work. Your selection must be supported by the information provided within your application - Work Experience
- No Experience
- 1-11 months
- 12-23 months
- 24-35 months
- 35-47 months
- More than 47 months
04
Select the answer below that best describes your customer service experience in an office setting (as first point of contact, meeting and greeting stakeholders, and answering incoming calls). Your selection must be supported by the information provided within your application - Work Experience
- No Experience
- 1-11 months
- 12-23 months
- 24-35 months
- 36- 47 months
- More than 47 months
05
Please describe your experience performing confidential administrative support, including maintaining calendars/schedules, arranging meetings/appointments, preparing reports & correspondence, making travel arrangements, etc.
06
Please describe how you organize your workspace, and what strategies you employ to maintain a professional and organized office environment that is welcoming to staff and the public.
07
As it pertains to your experience, please describe a time where you had to multi-task, prioritize work for yourself and others, handle short deadlines, and work independently in a complex and fast-paced environment. If you do not have this experience, please put "N/A" in the box below.
08
Which of the following best describes your experience proofreading, editing, reviewing, and evaluating documents in a professional capacity?
- I have less than a year of this experience
- I have 1 -2 years of this experience
- I have 2-3 years of this experience
- I have 3 + years of this experience
09
Please describe your experience working with Microsoft Office 365 products. Include in your response your level of proficiency with each Microsoft Office 365 product, the employer in which you used these products and in what capacity. If you do not have this experience, please put "N/A" in the box below.We are interested in learning about your level of proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, and TEAMS.
10
Please describe your experience maintaining electronic and paper records. If you do not have this experience, please put "N/A" in the box below.
11
This position requires working onsite and in-person at our Spokane office. Are you willing and able to be in our Spokane office on a daily basis?
- Yes
- No
12
This position necessitates travel throughout Washington state, including overnight stays, for the purpose of transporting agency vehicles to various units, attend meetings, and attend training. Is this something that you are willing and able to do as part of the AA3 duties?
- Yes
- No
13
As part of the pre-employment process, are you willing and able to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting?
- Yes
- No
14
I hereby state, by selecting yes, that the information within this application and the supplemental questionnaire is correct. I understand that any misrepresentation or omission of any information will result in my disqualification from consideration for employment or, if employed, my dismissal. I understand that this application is not a contract, offer, or promise of employment.
- Yes
- No
15
How did you learn of this job opportunity?
- careers.wa.gov
- Government Jobs
- Indeed
- Employee Referral
- Recruiter
- Other
16
If you selected "other" or "Employee Referral" above, please list where or who informed you about this employment opportunity.
Required Question