Job Details

Base Pay Range

$19.00/hr - $27.00/hr

Summary

Position provides administrative support to the Service Center/Department in billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving. Depending on department or service location, administrative duties may vary.

Essential Functions

• Ability to continually be organized, multitask, work under pressure / deadlines, in a positive and professional manner.
• Back up time entry including prevailing wage rates and intent and affidavits.
• Greet and provide service to customers by phone; answer, route, and manage incoming phone calls/questions in a professional and courteous manner.
• Provide administrative support including preparing and sending documents, this could include reports, data entry, presentations and other admin tasks.
• Perform accurate and fast data entry to record payroll hours / billable hours, product & service orders, sales, work orders, purchases, subcontractor / vendor / customer invoices.
• Manage and balance petty cash and billable vs. payroll hours (work in progress reports).
• Generate, print, analyze, and resolve issues from reports about sales, purchases, expenses, customer accounts, invoiced but not billed, inventory, etc.
• Manage and order parts, office supplies, restock other office and inventory items.
• Review and manage subcontracts and customer purchase orders in order to set up new jobs.
• Other duties as assigned.

Other Functions

• Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier.
• Filing or other duties may be assigned.

Qualifications

• High School diploma or GED; 1-year related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred.
• Ideal candidates will have experience with NetSuite & Paycom software.

Seniority Level

Entry level

Employment Type

Temporary

Job Function

Administrative

Industries

Business Consulting and Services

Location

Post Falls, ID