Job Details

Project Manager

Custom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, with deep expertise in healthcare, education, data centers, and retrofit projects. We work with top manufacturers to meet performance and sustainability goalsalways focused on quality, care, and progress.

If you're ready to grow your career, we're glad you found us. At CMS, you'll join a team that supports your development and gives you space to make an impact. We review every application carefully and appreciate your interest in growing your career with our team.

The Project Manager leads the administration, execution, and delivery of commercial heating and cooling equipment projects, ensuring exceptional customer outcomes. The ideal candidate is a resourceful problem-solver who can oversee a large portfolio of projects, think beyond day-to-day tasks, and collaborate effectively with internal teams, contractors, and customers.

Pay range: $72,000-$85,000. The compensation range for this role is determined by factors such as experience, education, and job-related skills. This position is eligible for full benefits, including medical, dental, vision, paid time off, and retirement options.

Job responsibilities include (but are not limited to) the following:

Key Responsibilities

Project Leadership & Execution

• Manages 3035 concurrent HVAC equipment projects with varying scope and dollar value, typically ranging from $1M to $3M.
• Drives projects from order to close-out with minimal oversight, demonstrating strong ownership and proactive decision-making.
• Ensures projects meet scope, schedule, and financial targets, aligning with internal accounting and operational requirements.

Strategic & Technical Acumen

• Applies a solid understanding of HVAC equipment, mechanical systems, and construction workflows to anticipate challenges and develop effective solutions.
• Thinks strategically about project sequencing, risk mitigation, and long-term customer relationships.

Customer & Stakeholder Management

• Maintains consistent communication with building owners, mechanical contractors, subcontractors, and internal teams.
• Builds strong, professional relationships that support customer satisfaction and repeat business.
• Provides accurate and timely project status updates, reviews, and documentation.
• Secures customer acceptance and sign-off at project completion.

Financial & Administrative Oversight

• Enters equipment orders, issues purchase orders and ensures compliance with internal procurement processes.
• Reviews and approves vendor invoices; issues customer invoices; reconciles project financials to maintain profitability.
• Compares estimated ship dates with contractor schedules and adjusts plans to maintain alignment.
• Generates service work orders for equipment start-ups and service visits.

Quality & Continuous Improvement

• Ensures all projects meet quality standards and are delivered on time and within budget.
• Participates in company-provided training and stays current on industry best practices.
• Supports a collaborative, high-performance team culture.

Education & Experience Requirements

• Bachelor's degree or minimum of 3 years of project management, HVAC, mechanical, or construction-related experience.
• Familiarity with commercial HVAC equipment strongly preferred.
• Proficient in Microsoft and ability to adapt to CRM software.
• Demonstrated ability to manage multiple complex projects simultaneously.
• Strong communication, collaboration, and customer service skills.
• Financial literacy and comfort working with budgets, cost tracking, and project accounting.
• Ability to work in a typical office environment with occasional job site visits.
• Opportunities for advancement.