Job Details

Join Our Mission: Help Power Early Learning Programs as an Administrative Associate!

At Community-Minded Enterprises (CME), we believe strong communities begin with strong support systems for children and families. Our Early Learning programs work across Eastern Washington to strengthen child care systems, support providers, and expand access to high-quality early education.

We are looking for a highly organized and proactive Administrative Associate to help keep our Early Learning Department running smoothly. This role is perfect for someone who enjoys coordinating details, supporting teams, and making sure important programs stay organized and on track.

What You'll Do

Administrative Support

• Provide administrative support to the Director of Early Learning and department staff.
• Manage calendars, schedule meetings, prepare agendas, and take meeting notes.
• Coordinate travel arrangements for Child Care Aware of Eastern Washington staff.

Communication

• Serve as a point of contact for department communications.
• Respond to phone calls and emails and route inquiries appropriately.
• Develop and distribute department communications such as the Bi-weekly Social Circle and Friday Notes.
• Assist with presentations, reports, and training materials.

Data & Reporting

• Maintain organized files while ensuring the confidentiality of sensitive information.
• Assist with data entry, tracking, and reporting for program deliverables.
• Monitor systems including the CCA of WA IMPACT system, MERIT system, and CME training registrations.

Meetings & Projects

• Coordinate logistics for meetings, trainings, and events.
• Assist with research, data collection, and presentation materials.
• Support Early Learning supervisors in tracking program deliverables.

Office Support

• Assist with general office tasks such as ordering supplies and managing mail.
• Provide support across departments as needed.

Qualifications

Education & Experience

• Associate's degree in Business Administration, Administrative Support, or related field preferred.
• Two or more years of administrative experience.
• Experience with data entry, data tracking, and electronic systems.

Preferred

• Bilingual/biliterate in Spanish.
• Experience supporting multiple teams or departments.
• Experience with tools such as JotForm, Constant Contact, Canva, or similar platforms.

Additional Requirements

• Valid driver's license and vehicle liability insurance.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality and manage multiple priorities.

Why Join Us?

Make an Impact: Your work will drive real change in communities across the state.

Collaborate with Passionate People: Join a team of dedicated individuals committed to our mission.

Grow Your Career: Enjoy opportunities for professional development and growth.

Competitive Pay and Benefits: Enjoy competitive pay ($19.00 to $25.53 per hour). We offer a comprehensive package, including health, dental, life insurance, retirement plans, and paid time off.

Join us in making a difference!
Submit your resume and cover letter today and become part of a team working to strengthen early learning and support communities across Eastern Washington.

CME is proud to be an equal opportunity workplace and encourages women, persons of color, and those with disabilities to apply. We actively celebrate diversity and are committed to creating an inclusive environment.

CME is an E-Verify employer.