Job Details

Reports to: Director of HR/MarketingRevised: March 2026Full-time Position M-F| One Day RemoteStarting at $24 hrPOSITION SUMMARYThe Human Resources & Executive Office Coordinator provides administrative and operational support to the Director of HR/Marketing while assisting with the daily operations of the corporate office and human resources functions.This position is responsible for coordinating employee benefits administration, supporting HR compliance processes, maintaining HR documentation, and assisting with benefit vendor relationships. The role also provides executive support including scheduling meetings, coordinating board meeting logistics, and assisting in the overall organization of the corporate office.The ideal candidate is reliable, detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced corporate environment. This individual must maintain a high level of professionalism and confidentiality while supporting both leadership and employees.This is a full-time position. One remote workday per week may be permitted.PRIMARY DUTIES AND RESPONSIBILITIESProvide administrative support to the Director of HR/MarketingCoordinate monthly Board of Directors meetings including meal coordination and meeting logistics, printing all handouts.Assist with planning and coordination of quarterly offsite board meetings, food, setup, printed docs, etc.Maintain organized filing systems for all HR documentation and corporate records.Assist with employee benefits administration including enrollment, changes, and vendor coordination, cobra, etc.Coordinate employee yearly benefit meetings and 401(k) enrollmentAssist with annual Open Enrollment preparation and employee communicationsMaintain employee HR files and documentation in compliance with company policiesConduct quarterly audits of employee benefit plans and Paylocity setups to ensure accuracy and complianceReview and approve benefit vendor invoices and enrollment documents for accuracyAssist with annual benefit compliance requirements and vendor documentation requestsServe as a point of contact for benefit vendors, brokers, and HR service providersAssist with HR projects and administrative tasks as directedHelp maintain organization and day-to-day operations of the corporate officeUphold a strict level of confidentiality in all employee and company mattersDevelop and sustain a high level of professionalism and rapport among staff, leadership, board members, and vendorsAssist leadership team as neededKNOWLEDGE, SKILLS AND ABILITIESStrong organizational and administrative skillsExceptional attention to detail and accuracyAbility to prioritize tasks and manage multiple responsibilitiesStrong written and verbal communication skillsAbility to maintain confidentiality and professionalismProficiency in Microsoft Office including Word, Excel, and OutlookFriendly, professional demeanor with strong interpersonal skillsSelf-motivated and adaptable in a dynamic work environmentPHYSICAL REQUIREMENTS AND WORK ENVIRONMENTSAbility to lift up to 40 lbs.Work environment is primarily in an office setting and may require extended periods of sitting.Fairmount Memorial Association promotes a drug/alcohol-free work environment through mandatory pre-employment drug testing and background checks.MINIMUM QUALIFICATIONSHigh school diploma or equivalentMinimum of 3–5 years of experience in administrative support, human resources, office management, or executive assistant rolesExperience with benefits administration, HR documentation, or vendor coordination preferred$24/ hour#J-18808-Ljbffr