Job Details

Principal Assistant | Office of the Provost (Spokane, WA)

Washington State University is now accepting applications for a Principal Assistant for the Office of the Provost, in Spokane, WA. As a Principal Assistant you will serve as a key liaison among internal and external stakeholders and play a critical role in supporting the strategic goals and daily operations of the Provost's Office for the Health Sciences campus. In this role you will provide high-level, complex, and confidential administrative and project management support to the Provost's Office and its leadership team.

The Principal Assistant is responsible for coordinating executive-level administrative functions, including:

• managing calendars and communications
• travel and personnel data management
• preparing correspondence and reports
• project planning and coordination
• data collection and analysis
• event and logistics support
• preparing budgets, personnel, and contract-related paperwork
• supporting university-wide initiatives and special projects

This position requires strong independent judgment, discretion, and the ability to manage sensitive information while working in a fast-paced environment in collaboration with academic and administrative partners across the institution.

The successful candidate will demonstrate exceptional communication skills, attention to detail, and the ability to take initiative with minimal direction.

This is a full-time (100 % FTE), permanent position. This position is overtime eligible. Monthly Salary: $4,508.70 - $5,635.87 | Commensurate with experience and qualifications In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelor's degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Excellent written and spoken communication skills, including professional experience in preparing correspondence, reports, and presentations.
• Experience working in an environment requiring confidentiality.
• The ability to function well under pressure in a fast-paced environment.
• A history of meeting deadlines and providing high-quality work.
• Excellent writing and proofreading skills.
• Strong customer service skills.

Preferred Qualifications:

• Previous experience with Workday, PeopleAdmin, or another complex enterprise system with an HR and/or Finance module.
• Experience providing executive-level support to an individual or group of individuals.
• Fiscal administrative experience relating to budgeting, funding, grants, contracts, purchasing, and/or travel.
• Project management experience.
• Familiarity with WSU policies and procedures.

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.