Job Details

Surgery Scheduler Coordinator II

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation's largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 158 hospital-based locations, in addition to its home-based services and virtual care offerings.

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services. Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance. To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Oversees daily scheduling operations and facilitates the availability of timely, accurate scheduling and block utilization information and data extraction to support decision-making in the perioperative service line.
• Ensures that services are executed in accordance with internal policies/standards/procedures and applicable regulatory requirements and meet the needs of the customer population; recommends and implements new procedures to standardize and streamline current practices across the organization.
• Develops effective relationships with stakeholders and/or service providers to establish timely and effective lines of communication and to maximize the utilization of systems; maintains ongoing communications to resolve problems and to coordinate the design and implementation of new/modified systems.
• Keeps abreast of organizational initiatives, changing needs/priorities and regulatory requirements with potential for impacting matters within designated scope of responsibility; assesses applicability to current initiatives/objectives, identifying opportunities to enhance current processes, customer service and overall productivity.
• Combines data from all FHS facilities to produce complex consolidated statistical reports (e.g. OR schedules, case volume, turnover times, utilization, etc); may present and explain reports to medical staff, management and other audiences.
• Identifies and implements tracking mechanisms to facilitate review of results achieved and to identify problematic issues (e.g. billing, customer service, patient care, physician relations or regulatory concerns); prepares activity, status and related reports and documentation as required; assesses ongoing effectiveness by monitoring results and comparing against results expected.

Required

• (3) three years of related work experience that would demonstrate attainment of the requisite job knowledge/abilities, Including (1) one year in a senior scheduler or lead capacity.

Licensure/certifications:

• None, upon hire

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area. Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth. Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care. We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.

Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit our Total Rewards.