Job Details

About Us

WETATi Academy, stands for "We're Empowered To Achieve The Impossible"—and we truly live it every single day. WETATi Academy is a 501c(3) nonprofit organization that educates, empowers, and trains low-moderate income youth and underserved communities on how to become financially independent through practical entrepreneurship education. With economic empowerment through equitable access, we work with communities to change their narrative.

About You

Are you a proactive, highly organized self-starter who thrives in a fast-paced environment? We are seeking an Entrepreneurial Administrative Assistant to streamline our day-to-day business workflows, provide high-level personal assistance to our Executive Director, and maintain structured operational systems across our team.

In this dynamic role, you won't just keep the calendar running smoothly—you'll actively manage data, support key projects, oversee external communications, and handle sensitive information with absolute discretion. If you are an adaptable, detail-oriented problem solver who loves taking ownership of operations, we want to hear from you.

Key Responsibilities

Sensitive Information & Discretionary Gatekeeping

• Personally assist the Executive Director.
• Manage confidential data, private executive calendars, financial records, and high-stakes communications with strict discretion.
• Serve as a trusted gatekeeper, balancing warm external relationships with firm boundary management.
• Maintain impeccable ethics and uphold strict Non-Disclosure Agreements (NDAs).

Data & Records Management

• Collect, clean, structure, and analyze complex quantitative and qualitative data sets from community initiatives.
• Assess, collect, and organize records, documents, and media assets.
• Establish and maintain standardized digital asset management systems across the organization.
• Take notes and create team summaries of every meeting.

Executive & External Communications

• Coordinate complex, fast-changing schedules, manage calendars, set up meetings, and arrange travel logistics (domestic and international).
• Filter incoming emails, draft professional correspondence, manage incoming calls, and serve as a polished primary point of contact for clients, investors, and strategic partners.

Project & Operations Management

• Scope and plan project goals, deliverables, and milestones while proactively preventing scope creep.
• Help track project budgets, monitor burn rates, and coordinate internal team or vendor resources.

Qualifications

• Experience: 1 – 2+ years prior relevant experience
• Driving License and a car is a must.
• Entrepreneurial Mindset: Resourceful, proactive, and comfortable taking initiative in a dynamic environment.
• Analytical Skills: Experience working with datasets, building basic visual reports/dashboards, and translating data into actionable insights.
• Project Management Skills: Strong ability to track deliverables, organize cross-functional tasks, and keep projects on schedule.
• Communication & Discretion: Exceptional written and verbal communication skills with a track record of handling sensitive info tactfully.
• Tech-Savvy: Proficiency with digital asset management, data visualization tools, and standard office/productivity suites.
• Attention to Detail: Laser-focused accuracy under pressure, paired with strong multitasking and problem-solving abilities.
• Bonus Points: Experience producing live events.

Work Environment & What We Offer

• Hybrid Model: Expectation of 1–2 days in the office per week for team alignment, with the remaining days working remotely. Standard core availability is Monday–Friday, 9:00 AM – 5:00 PM.
• Equipped for Success: We provide a dedicated company tech and industry softwares so you have everything you need to do your best work.
• 1 Week Paid Time Off (PTO): To relax, recharge, and step away.
• Paid Sick Leave: Because your health comes first—take the time you need to heal without worry or pressure.